The Streetlighting Project Support Administrator is an entry level administrative position with potential for advancement for the right candidate within a quickly expanding and inclusive company.  The Project Support Administrator reports to the Project Coordinator and assists with the overall administrative tasks of the Can-Traffic Streetlighting Department helping to minimize and streamline the tasks of the Project Coordinator and Operations Manager.

 What you will do everyday

• Provide clerical/administrative support to the Streetlighting Department
• Reviewing and entering data information into the appropriate databases
• Assist with the creation, review and close out of work orders.
• Assisting with scheduling and dispatching of crews
• Assisting with billing preparation, storing, labeling & filing
• Assisting with inventory and tracking time sheets, costs, and quantities
• Assisting with schedules and monitoring performance
• Monitor and respond to inquires via email phone or text
• Schedule and confirm appointments with clients and subcontractors
• Tracking, monitoring, and updating bookings and appointments using spreadsheets and various software
• Various other administrative duties as assigned.

Skills Required

• Strong time management and organizational skills with an ability to be adaptable, manage multiple priorities and work in a fast-paced environment.
• Able to communicate clearly and effectively, both verbally and in writing
• Ability to establish and maintain working relationships with stakeholders including supervisors and subtrade partners.
• Ability to plan, schedule and assign work of crews including training and communication updates.
• Proficient in the MS suite: MSWord, Excel, PowerPoint, etc.
• Strong aptitude for adopting new technology.
• Strong analysis, problem solving and decision-making skills.

Qualifications Needed

• Highschool diploma and related administrative support experience
• Formal project or construction management training is an asset